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3 Radio Frequency Identification Record Tracking Benefits

Using RFID technology to enhance Records and Information Management

 

Iron Mountain has, for some time now been using radio frequency identification or RFID tags to improve document management efficiency and accuracy. Through the use of this technology Iron Mountain has added yet another layer of security to its clients records and documents.

Radio frequency identification technology uses tags to receive and transmit radio signals to readers/interrogators that pick up the signal. Each tag contains an antenna, that receives and responds to radio-frequency queries, and an electrical transponder, which stores information that is used to identify the item to which it is attached.

Some of the benefits of using radio frequency identification tags are:

 

Greater Risk Management

Radio frequency identification of client records and documents improves controls, ensures compliance with legislative requirements, and is in line with international standards.

 

Reduces Human Error

Safely storing thousands of boxes of records is quite a job, one that can be made more difficult through human error. Should records be stored in the wrong place they can be easily located and returned to their correct storage location. Even items that may be mislabelled can easily be found and the labelling corrected.

 

Faster, more Accurate Record Audits

The use of RFID barcode tracking allows comprehensive audits to be performed quickly and accurately. Clients can now get accurate audit reports and easily validate the location of every single RFID box stored.

 

 

For more information about how Iron Mountain can enhance your records and information programme through radio frequency identification tags feel free to contact us.

 

Image Credit: Copyright: fbmadeira / 123RF Stock Photo

 

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