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Document Management

10 Retention Schedule Tips for Startups

Retention Schedule Tips - Docufile Records Management

Better Records Management for Startups. Startups have to comply with the same laws and regulations governing records and information as most other large companies. This places an additional administrative burden on new companies who are just starting out and trying to expand. To help you make that burden a little lighter we’ve put together this…

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How to Handle Non-Value Documents and Data

How to Handle Non-Value Documents and Data

A significant portion of organisations’ information is made up of non-value documents and data. How does your organisation currently handle its non-value documents and data? Before you can correctly handle your non-value documents and data, you need to understand what they are.   Essentially, non-value documents and data are those documents and data that do…

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15 Best Practices to Improve Your Retention Schedule

15 Best Practices to Improve Your Retention Schedule

Reduce your risk exposure with a comprehensive Retention Schedule. Every year new laws and regulations are introduced, many of which will affect your organisation. It is not hard to see why many organisations feel their industry is becoming overregulated. This overregulation, whether factual or merely perceived as such, places an enormous burden on organisations and…

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The Paperless Paper Office

The Paperless Paper Office

Is it possible for a paperless office and a paper office to co-exist? What is the Paperless Paper Office?   In order to get the most out of this article we recommend that you first read, ‘Paper Documents still matter, more than you think’. This earlier article provides a useful comparison between paper documents and…

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Paper Documents still matter, more than you think

Paper Documents still matter, more than you think

While there is a clear push for paperless offices, paper documents are still vital for your business.     Paper documents have been the most stable form of information retention and records in businesses. This is despite the rise of computers over the decades. While many suggested computers would render paper obsolete, it has yet…

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Organising Your Digital Documents and Records

organize your digital documents

Businesses collect and create thousands of new digital documents every year; organising them need not be a nightmare.   Organising your company’s digital documents and records can be a nightmare or a relatively smooth process, depending on when you start the process and how you go about tackling it. It is probably safe to say…

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Records and Information Management Programme Benefits

Records and Information Management Programme Benefits

Forward thinking companies know the value of a RIM Programme South African businesses face a never-ending stream of challenges, which probably means a records and information management programme is one of many ‘to-dos’. These challenges not only use up valuable resources and time but they can hold your attention so thoroughly that you fail to…

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Document safety, are you properly covered?

Problem: Your company is worried about document safety should disaster strike. Documents are a vital part of your business, be they internal documents such as price lists or proposal templates, legal documents such as client or contractor contracts or financial documents such as tax forms. But what if something happened to all these documents? Have you…

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Managing Documents More Effectively

Problem: Your company has difficulties managing documents that are required to do business and you waste hundreds of hours searching for misfiled and lost documents. Managing documents effectively is not always simple, especially when you have many varied documents to manage. If you are using filing cabinets you will know that it took a long time…

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Paper Documents, how to reduce their associated costs

Problem: Your Company circulates many paper documents each month, which is expensive and time consuming. How can you reduce your paper document costs? Writing documents can take considerable time and effort. Then there is the time and effort required to photocopy, print, publish, collate, staple, bind, and distribute these documents. Moreover, let us not mention…

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Document availability and how you can improve it

Retention Schedule Tips - Docufile Records Management

Problem: You need to improve document availability. Your documents are not readily available to staff that need them or for staff operating remotely or on the road. Having all your documents sitting in a filing cabinet is not the answer to document availability. When you have many staff trying to access the same documents at the…

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