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Document Storage

Records Storage: Should you do it yourself?

Records Storage: Should you do it yourself?

Records Storage: Should you do it yourself?   If you think about it, the records you keep — on finances, customers, employees, equipment and inventory — are the fuel that keeps your business running. Without them, your organisation would come to a standstill. And the more successful your company is, the more importance you should…

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5 Document Storage Articles You Can’t Miss

Document Storage Solutions: Why Your Storage Facility Matters

Document Storage is not as simple as you may think, and there is quite a bit you should know. Offsite Document Storage Can Save You More than Just Money Offsite Document Storage is not a luxury but a necessity. Like the airbags in your car protect you and your passengers, so offsite document storage protects…

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Document Storage Tips for Startups

Document Storage Tips for Startups Who want to Manage their Documents Better.

As a Startup, you have the opportunity to get your document storage right, from the start. If your document storage is in-house then follow these document storage tips to make the most of your storage space. Document Storage Tip # 1 – Keep Your Storage Space Dry A damp storage area will quickly destroy your…

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Document Storage Solutions: Why Your Storage Facility Matters

Document Storage Solutions: Why Your Storage Facility Matters

How to select the right Document Storage Solutions for your organisation Document storage solutions are plentiful these days. There are, however, vast differences in the quality of the storage facilities currently available. Let us look at the three broad storage facility options…   In-House Document Storage Solutions Your first storage facility option is in-house storage.…

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Offsite Document Storage Article Round Up

Offsite Document Storage Article Round Up

If you’ve missed some of our recent offsite document storage articles, now you can get the overview or go in-depth. Today’s article highlights a number of valuable posts, which are concerned with offsite document storage. While you may have read some of these articles, chances are you have not read all of them, or perhaps…

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Why Using Self-Storage Facilities for Business Records can Get You Fired

Why Using Self-Storage Facilities for Business Records can Get You Fired

Records Managers – learn why self-storage facilities are a bad idea for business records. In recent years self-storage facilities have mushroomed. There are many quality facilities and many more poor ones. However, the fact is, no matter whether you make use of good self-storage facilities or bad ones for your organisation’s records, you are making…

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Offsite Document Storage Best Practices

Offsite Document Storage Best Practices

An overview of five key Offsite Document Storage actions you should be taking. As your organisation expands, it will also see an increase in the volumes of records it creates, retains, and acquires. Offsite document storage represents one way of effectively managing these records. There are however a few best practices to follow in order…

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Taking your Document Archiving into the Digital Age

Taking your Document Archiving into the Digital Age

If your organisation’s document archiving looks like it belongs in the tomb of some long forgotten Pharaoh then it is time for some serious excavations. If your organisation has a basement dedicated to document archiving it may be tempting to add the busts of a Pharaoh or two, a few Egyptian cat statues, and maybe…

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The Dummies Guide to Offsite Document Storage

Offsite-Document-Storage-Vault-Canisters

Discover four key Offsite Document Storage Tips you need to know. Securely storing your company or organisation’s records and documents is not an optional action. There are many regulations that govern the storage of your records and there are penalties for non-compliance. While you may choose to store many of your documents at your own…

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Offsite Document Storage – Why Iron Mountain?

Offsite Document Storage – Why Iron Mountain?

It is time to separate the wheat from the chaff. There is no shortage of companies offering offsite document storage these days, with more entering the market each year. The question is, how do you choose which company to partner with. After all, you are going to be trusting them to protect your most valuable…

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Offsite Document Storage Tips for 2016

Offsite Document Storage Tips for 2016 - Review your storage needs

How to take your offsite document storage to the next level.     While your offsite document storage solution may not be at the top of your list of things to do come January, taking the time to access it can make for a more efficient and stress free year ahead. Offsite document storage is…

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Why creating and following a Backup Schedule is necessary

The importance of having a backup schedule

How to stay productive and in business.   Does your organisation have a backup schedule? If not, then it is time to implement one as soon as possible. Why is it so important? It is not so much a case of ‘if’ but rather ’when’ disaster will strike your business. It may happen tomorrow, it…

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Offsite Document Storage Can Save You More than Just Money

Offsite Document Storage Can Save You More than Just Money

If you are still holding onto your records and keeping them on-premises then read on.   Modern technology is quite amazing. Computers and digital storage media have made it possible to create, store and access vast quantities of documents while taking up very little space. While this is a great improvement over purely paper-based offices,…

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5 Ways to Become a Better Records Manager

become a more efficient records manager

How to demonstrate greater competence to upper management   If you are a Records Manager and wish to improve your status and recognition within your organisation then here are a few ideas to help you.   Reduced Record Management Costs Every organisation tries to keep costs down. Sometimes when cost cutting goes overboard it can…

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Records and Information Management Programme Benefits

Records and Information Management Programme Benefits

Forward thinking companies know the value of a RIM Programme South African businesses face a never-ending stream of challenges, which probably means a records and information management programme is one of many ‘to-dos’. These challenges not only use up valuable resources and time but they can hold your attention so thoroughly that you fail to…

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8 Great Document Storage Tips

document storage tips

If you are still storing your records and documents in-house then follow these document storage tips for a more efficient storage space.   Make sure documents that you access regularly, such as templates, are stored where they will be more easily accessible, a dedicated template filing cabinet for example could save a lot of time…

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The Worst Advice We’ve Heard About Document Storage

document storage-warehouse - self storage

Three pieces of document storage advice you should shred straight away.   1. You do not really need to keep copies and backups of your records. Disasters are rare. Disasters may be rare, but they do happen and they tend to happen to those who are least prepared for them. For many companies keeping backups…

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12 Data Recovery Tips

Data Recovery Tips

A little forethought could save your business. Data recovery is often not thought about until it is too late. No matter the size of your business, loss of data can cripple you and worse, put you out of business. Here are 12 data recovery tips to help you get started on the road to safe…

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Secure Document Storage Facilities

How safe are your documents really? Have you ever asked yourself the question, “How safe are my company’s records?” or “What document safety and security measures does my records management company use?” You would expect that all professional document management company would invest in state-of-the-art secure document storage facilities. After all keeping your documents safe…

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