0861 IRON MTN (0861 476 668)

Information Management

Records and Information Management Versus Information Governance

Records and Information Management Versus Information Governance

What is the difference between RIM and IG? Records and Information Management (RIM) and Information Governance (IG) are two terms or concepts that still confuse many people. There are those who state they need Information Governance rather than Records and Information Management. Others insist that RIM and IG are two entirely different fields. However, the…

Read More

How Records Managers can Enhance Information Governance

How Records Managers can Enhance Information Governance

How cooperation will lead to better Information Governance? Records Managers are r the safe and efficient operation of organisations when it comes to the use of records and data. In an increasingly data-rich world, the role of the Records Manager is becoming more prominent yet tougher too. There are many pressures placed on Records Managers…

Read More

6 Insightful Records & Information Management Articles for SMEs

6 Insightful Records & Information Management Articles for SMEs

Get greater insights into Records Management. We publish new articles on our blog regularly each month to provide insights, guidance and help businesses of all sizes attain a better grasp on Records Management and related topics. Of course, in today’s hyper-velocity information age where everyone seems to be time poor and overwhelmed by information, valuable…

Read More

The Worst Industries for Information and Data Leaks

The Worst Industries for Information and Data Leaks

The Worst Industries for Information and Data Leaks As the power of the World Wide Web develops, the number of information and data leaks increases too. There seems to be an ever growing collection of concerns regarding the protection of information and you should be concerned too. I’m not just talking about personal information and…

Read More

What You Need to Know About the POPI Act Right Now!

What You Need to Know About the POPI Act Right Now!

What You Need to Know About the POPI Act Right Now! POPI Act? POPI Act is the Protection of Personal Information Act of South Africa, also known as the POPIA. The POPI Act aims to regulate how personal information is processed. The bill broadly defines personal information as anything relating to an “identifiable, living natural…

Read More

Data Breaches & Information Leaks – How Safe Are You?

Data Breaches & Information Leaks - How Safe Are You?

Data Breaches & Information Leaks – How Safe Are You? How safe are you as a South African from data breaches and information leaks? We live in a world where information has become somewhat of a form of currency, one where every bit of data has its own value in a sea of unique data…

Read More

Improving Governance and POPI Compliance: Information Management Solutions

Improving Governance and POPI Compliance: Information Management Solutions

Improving Governance and POPI Compliance: Information Management Solutions South African organisations are faced with many governance and compliance challenges including POPI Compliance. The legislation on how information is stored and disposed of is changing, and the new POPI (Protection of Personal Information) act has shifted many of the storage and security requirements for business. An…

Read More

Information Storage Solutions – Safeguard Your Information

Information Storage Solutions - Safeguard Your Information | Iron Mountain

Information Storage Solutions – Safeguard Your Information How to protect your business’s critical data and records. Every successful company knows all too well, the importance of choosing the right information storage solutions for the data that passes through it on a daily basis. To avoid any serious mishaps that could threaten the life of the…

Read More

5 SME Records Management Articles You Have To Read

5 SME Records Management Articles You Have To Read

5 SME Records Management Articles You Have To Read Records Management is as important for SMEs as it is for large corporates or any other business for that matter. How to Handle Records Management in a Small Business Businesses large and small need to take stock of their documents, records and intellectual property. In this…

Read More

Offsite Data Management for True Peace of Mind

Offsite Data Management for True Peace of Mind | Iron Mountain SA

Why Offsite Data Management is the Smart Choice Offsite data management is becoming increasingly popular as the digital landscape of business shifts rapidly with the rise of new technologies. While it has made the going easier with regards to logging, creating and storing certain quantities of data, the scores of benefits have also come with…

Read More

Digitise Information Management with Cloud & Imaging Solutions

Digitise Information Management with Cloud & Imaging Solutions | Iron Mountain SA

There has never been a better time to digitise information management and increase your business’s efficiency Why is it important to digitise information management? Every successful company knows all too well, the importance of correctly managing all of the information that passes through it on a daily basis. To avoid any serious mishaps that could…

Read More

Health Check your Information Management Practices

Health Check your Information Management Practices

Health Check your Information Management Practices The health of your information management practices can say much about your general business vitality. A robust information management program fully utilises the intelligence in your business data without endangering compliance. As not all data is created equally, it also reveals just how in tune your business is with…

Read More

Refresh Your Information Governance Road Map

Refresh Your Information Governance Road Map

Refresh Your Information Governance Road Map Spring is the perfect time to refresh your information governance road map. Goaded by the explosive growth of digital content, devices and cloud storage, smart organisations are morphing traditional records management towards a more holistic information governance road map, accounting for digital information security, compliance and information asset life…

Read More

IoT Challenges becoming a major roadblock for IG professionals

IoT Challenges becoming a major roadblock for IG professionals

IoT Challenges becoming a major roadblock for IG professionals Internet challenges have recently become a hot topic due to the continuing proliferation of IoT devices. But what is IoT, exactly, and how does it affect Information Governance? Depending on who you ask, the answer to this question appears to be in the shadowy area now…

Read More

4 Key Trends Indicate Upsurge in IG Interest

4 Key Trends Indicate Upsurge in IG Interest

4 Key Trends Indicate Upsurge in IG Interest Information Governance (IG) is rapidly emerging as one of today’s most pressing business topics. IG is an evolutionary process for every business and organisations are at different stages of maturity. There is general agreement that initiatives must extend beyond a segmented approach to ensure a pro-active, rather…

Read More

How to Handle a Records & Information Merger for a Smooth Transition

How to Handle Records & Information Mergers for a Smooth Transition

How to make Records & Information mergers smooth and efficient. Merging companies after an acquisition is no walk in the park, especially when it comes to a Records & Information merger. Company Records Management may vary significantly between your merging companies. Besides all the other issues and headaches mergers can produce, trying to manage data…

Read More

Managing Information Security Through Organisational Mindset Shifts

Managing Information Security Through Organisational Mindset Shifts

As more companies digitize themselves in order to seek new growth opportunities, they need to be mindful of the need for information security. Managing Information Security is becoming more complex in today’s digital age. Requiring greater resources, more complex strategies and fundamental shifts in company mindset from the top down. In our article, ‘Digital Transformation…

Read More

Digital Transformation Requires Greater Information Security

Digital Transformation Requires Greater Information Security

As more companies digitize themselves in order to seek new growth opportunities, they need to be mindful of the need for information security. Information Security goes hand in hand with digital transformations. In fact it is one of the greatest challenges when it comes to taking your organisation into the past paced digital age. This…

Read More

Reorganise Your Records and Information Management and Save Money

How to Save Money on Records and Information Management in 2017

We take a look at how smart records and information management can save you money. Records and Information Management is an essential part of running a business. As economic pressures increase so too does the need to cut costs and streamline operations. Reorganising your company’s records and information management systems and processes can unlock many…

Read More

Better Information Management Through Backups and Archiving

Better Information Management Through Backups and Archiving

For some, backups and archiving are the same. While this is not true, what is true is that together they can enhance your information management Backups and Archiving on commonly thought to be the same thing. In fact, they are quite different and they have different, yet no less important functions. The difference: In simple…

Read More

What is a Records and Information Management Programme?

What is a Records and Information Management Programme?

Records and Information Management is an essential part of business but how does one use it effectively? A Records and Information Management Programme is the answer to effective RIM but to understand why you need to know what a RIM Programme really is. A Records and Information Management Programme is not software that magically manages…

Read More

Yes, Even More Records and Information Management Myths

Yes, Even More Records and Information Management Myths

There sure are many myths floating around. If you have not yet had your fill of records management myth busting then here are a few more for you to enjoy.   Myth Number 10 Implementing file-tracking software will not be well received by employees. It is true that not everyone welcomes change and some even…

Read More

Protecting Your Organisation from Phishing Attacks

Protecting Your Organisation from Phishing Attacks

How to keep your company one step ahead of cyber-criminals. Phishing attacks are among the most common forms of cyber-attack. They come in many varied forms and unfortunately, the numbers of attacks increase each year. In order to reduce the risk, phishing attacks pose we have put together these useful tips to avoid becoming the…

Read More

Social Engineering – A Growing Threat to Your Data Security

Social Engineering – A Growing Threat to Your Data Security

As corporate data breaches continue to make headlines we look at one method hackers increasingly use to gain unauthorised access. Social engineering is a common technique employed by hackers and cyber-con artists to profit from illegal activities. Social engineering also describes psychological manipulation by organisations, governments or individuals. However, we will be looking at social engineering…

Read More

Even More Records and Information Management Myths

Records Management Myths - Sorting Facts from Fiction

Separating truth from fiction. There seems to be a steady stream of myths surrounding records and information management. So, whenever we come across them we feel the proper thing to do is set the record straight.   Myth Number 7 Storing records offsite reduces productivity. This is one of those myths that almost sound true.…

Read More

9 Steps to Improve Your Company’s Records and Information Management Part 2

9 Steps to Improve Your Company’s Records and Information Management

Part 2: Records Privacy, Confidentiality and Security     In Part 1 of, “9 Steps to Improve Your Company’s Records and Information Management“, we looked at five key areas including: Determining Responsibility Standardise Company Document Creation Implement Filing Systems Management of Physical Files Storage of Records   In Part 2 we cover the remaining four…

Read More

9 Steps to Improve Your Company’s Records and Information Management Part 1

9 Steps to Improve Your Company’s Records and Information Management

Part 1: Assessing your organisations’ RIM needs   Few organisations if any have perfect Records and Information Management Programmes. RIM is a continual process and new challenges and technology present themselves all the time necessitating adjustments to your processes. There are however ways to improve your Records and Information Management and create a smoother running,…

Read More

Records & Information Management Tips for 2016 – Part 2

Records & Information Management Tips for 2016

How to get your Records Management Programme off to a flying start in the New Year.     Records Management is a broad subject comprised of many different tasks. Thus maintaining your Records Management Programme is not always easy. Yet today it is a necessary part of operating a business. In, ‘Records & Information Management…

Read More

Records & Information Management Tips for 2016 – Part 1

Records & Information Management Tips for 2016

When last did you review your company’s RIM Programme?   Now that you are well into the new year and back into the swing of things, isn’t it time you looked at your company’s Records & Information Management Programme and Policies? When last did you take the time to review them? For many companies the…

Read More

What is Records and Information Management?

What is Records and Information Management?

Making sense of data management in an ever-changing environment   Before the advent of the ‘Digital Universe’, Records and Information Management revolved around indexing, filing, and storing hard-copy paper records. The creation and use of electronic documents and data today is an inescapable fact, and this means that Records and Information Management has had to…

Read More

Digital is changing the landscape of Information Management

Digital is changing information management

The growth of digital media channels continues to challenge the way organisations handle information.   Records and Information Management Shifts   There was a time when paper was the only way companies and organisations recorded and handled information. Then came the computer, and information management changed forever. The shift to, or rather, the sharing of…

Read More

10 Compelling Reasons Why You Need Records and Information Management

records and information management facility

Why modern day businesses need an RIM Programme   Proper records and information management in any business is of utmost importance. Data is an important resource in any business and thus has to be guarded jealously. With modern technologies, it is now easier to manage information and other related records in the business setting. Proper…

Read More

Iron Mountain’s Records and Information Management Services

Iron Mountain’s Records and Information Management Services

Take a look at these 8 important pages and find out why Iron Mountain is the natural choice as your Records and Information Management partner Records Management & Storage Records management is tough for any organisation without the experience and expertise to manage records. Keeping up to date with legislation changes, compliance, retention periods, costs…

Read More

How Document Imaging Improves Information Management

Document Scanning Article, Document Imaging Services - Docufile

Easy access through professional imaging solutions There is no doubt that in today’s fast paced ever-changing business landscape there is a need for document imaging solutions that allow you to access your business records and vital documents instantly. As your business grows, takes on new clients and increases its staff complement it becomes inevitable that…

Read More

The Record and Information Management Appraisal

The Information Management Programme Getting your company’s Information Management Programme right requires no small amount of effort. In order to start your programme you first need to know how many records* you have, and how much non-record information** is stored. Once known, you will be in a position to plan how to manage your records…

Read More