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Data Management – Seven Ways to More Effectively Manage Your Data – Part 2

Laying the foundation for good data management practices.

We conclude this article with three final data management best practices. We hope it helps you take your data management to a whole new level.

If you missed Part one of this article click here: “Data Management – Seven Ways to More Effectively Manage Your Data – Part 1


5. Classify & Manage the Full Lifecycle of Your Data

In the first article we mentioned a number of times the need for classifying your data. Every piece of data you create, collect and store has a lifecycle.

Not all pieces of data have the same lifecycle however. This is because not all data is the same, nor is all your data of the same value or importance. Some data has legal value. Some data has business value. Some date has regulatory value. And still other data has little value at all.

When you spend the time to properly classify all your data you will be able to assigned value and importance to different types. You will also see that different types of data have different lifecycles. That is to say they are created or collected in different ways, used differently and ultimately cease to be of value or importance at different times.

Thus, armed with knowledge about your data you will be able to more effectively manage your data. For example, files that have no value to your business and no legal or regulatory requirements for long term storage can be destroyed. This then reduces the amount of data one has to search through. It reduces the amount of data that could be leaked in a data breach and it certainly reduces your data storage needs including backup storage.


6. Use the Correct Storage for Your Data

There are a wide variety of data storage options available today. There are inexpensive hard drive and server setups and there are very expensive server and data storage setups.

Because not all of your data holds the same value or importance there really is no need to use the same storage option for all of your data. For example, your most valuable, mission-critical data would certainly benefit from more expensive higher quality storage systems that have additional security and are higher quality.

Less expensive servers or storage systems should in most cases be sufficient for storing your less important data. Having classified your data you are then able to store your data using tiered storage media which allows you to more cost-effectively manage your data.


7. Choose the Right Data Storage Partner

Last, but by no means least, is the importance of partnering with the right Data Storage Company. It is important that your chosen partner has a long track record of data storage, not to mention industry leading data storage facilities.

The cheaper partner is not always the best option, read our article on a data destruction scenario that illustrates one of the pitfalls of using a cheap provider. That said, the most expensive provider may not be the best either.

We, pride ourself on offering, high quality, great value and expert delivery. If you are looking for the right data management and storage partner then put us to the test.


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