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5 Data & Information Management Bad Habits You Should Break in 2017 – Part 2

Getting rid of bad data handling habits in 2017!

We covered the first two Information management bad habits in, ‘5 Data & Information Management Bad Habits You Should Break in 2017 – Part 1’, now we’ll cover the final two to make 2017 a year of smart information management.

 

Information Management Bad Habit # 3

Lack of Data Security

The subject of data security or information security is coming more to the fore every day. As more organisations embrace digital transformation in their quest to be the next disruptor in their industry or just to stay in the game, the security or their data comes into focus.

The accompanying rise in cybercrime continues to increase the risk of doing business in a digital age. Hackers and other cyber criminals target organisations large and small through a wide array of hacking strategies, electronic technologies and confidence tricks.

When it comes to information management bad habits not securing your data is one of the worst habits you could be sitting with.

Basic data security measures are not even all that difficult. The bare minimum would be strong password protection on computers, email accounts, networks, websites and intranets.

Additional measures such as anti-virus software, firewalls and access control on data systems adds another layer of protection.

 

Information Management Bad Habit # 4

Data Security Education

Hot on the heels of poor data security is a lack of education and awareness of data security. Even with strong passwords, clever cyber criminals utilising confidence tricks, scare tactics and viruses can infiltrate your company’s systems or trick staff into disclosing information that can grant them access to your organisation’s systems.

In many cases your organisation may not even be the main target or these hackers. Once your systems are compromised they can be used together with other compromised systems to go after larger targets.

In cases where your organisation is the main target you could experience a Ransomware attack where your data and systems are taken over and control can only be returned once a ransom has been paid. Without full system backups and disaster mitigation measures your organisation will have no choice but to pay to avoid the total loss of organisational data.

In other cases your organisation may hold sensitive information like bank account details or private customer data, which hackers can misuse for financial gain.

The point is, cybercrime is quite extensive in scope and failure to educate your employees or organisation’s members on how to spot and deal with such activities leaves the door wide open.

For more information on cybercrime feel free to read the following articles:

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Information Management Bad Habit # 5

Protecting Your Data and Information

As mentioned above, one type of cyber attack that has been gaining popularity is one utilising Ransomware. Basically, ransomware allows an attacker to take over the victim’s computer systems and block access to data. This data is blocked by powerful encryptions that can only be removed by paying the attacker, which then un-encrypts your data. Failure to do so results in your data being permanently encrypted or destroyed.

This type of attack is pretty scary when you think about it. Imagine losing all your business or operating data. What would you do? Would you still be able to operate or would you simply go under?

Having regular offsite data backups and archives will go a long way to reducing the risk of total data loss. Having a strong disaster recovery program will also be a safety net. Practicing good data security habits will reduce the risk further and a well educated staff may prevent the unthinkable from ever happening.

The truth is, by getting rid of your bad information management habits in 2017 will go a long way to ensuring your organisation’s continued survival, growth and ability to withstand disasters.

For more information about excellent records & information management habits and tailor made data solutions, contact Iron Mountain today.