Managing an in-house filing system effectively, without an electronic file tracking solution can be challenging.
This is especially so when records are used on a daily basis and are not suitable for offsite storage. Docu-Track is an innovative software package designed by Iron Mountain that enables you to manage the complete life-cycle of your records system in-house.
The Docu-Track system allows you to follow or track a document’s movement throughout your premises keeping audit trails of all activity. Various management reports can also be put in place to keep control.
Key features of the software include
- Docu-Track is flexible and modular and is adaptable to your organisations changing demands. The system is fully scalable with unlimited capacity.
- Clients can make use of Docutrack to manage their physical files as well as to link scanned images to a specific file.
- A complete site inspection ensures that the system is set up to meet the client’s specifications and internal procedures.
- The client is able to administer all documentation.
- The client has the option to use fixed or random locations.
- All movement in the document’s life-cycle is audited. This includes capturing, storage, retrieval and destruction of records.
- As documents are kept on the client’s premises, the files are available immediately.
- Where records managed on Docu-Track are sent to off-site storage a location update is all that is required.
- As the file’s movement is tracked as per the client’s specifications, locating the file’s current position is accurate and fast.
- You can send electronic images to Docu-Track from any Multifuctional Device or Photocopier.
- Security of documentation is guaranteed as security codes are used and access is limited to authorised personnel only. Docu-Track also supports security technologies such as SSL on-line data encryption (up to 168 bits), digital signatures and certificates.
- All files managed on Docu-track are barcoded.
- As a management tool, Docu-track enables companies to create accountability within their filing environments.
- Docu-Track is a Windows application using universal communication standards in a web browser.
On-Site records management life-cycle software