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Records Management for SMEs – Solutions for Effective Records Management

Make Effective Records Management Easier with Essential RM Solutions.

Effective Records Management is not something SMEs can do easily on their own. Specialist Records Management companies like Iron Mountain exist to make the management of your Records and documents that much easier.

Iron Mountain, offers a wide range of highly customisable Records Management Solutions that are perfect for both SMEs and large Corporates.

 

Offsite Document Storage

Iron Mountain operates state-of-the-art offsite storage facilities in major city centers around the country. All our offsite document storage facilities set new standards for the safety and security of your Records and documents.

With round the clock security monitoring, strict access control and superb fire detection and suppression systems among other features, you can rest assured your documents and Records are in good hands.

For more information click here: Offsite Document Storage Solutions

 

Document Scanning

Iron Mountain’s Document Scanning solutions cater to the needs of businesses of all sizes from SMEs to Government Departments and Corporates.

Our Scanning Bureau can handle a wide variety of scanning needs from high volume Record Archives to low volume wide format architectural Records. We offer an in-house scanning solutions as well as portable scanning units that can be rented with or without an experienced operator.

For more information click here: Document Scanning Solutions

 

Archiving Stationery

A large part of Records Management is filing and storing of paper documents and Records. Iron Mountain offers a wide variety of top quality Archiving Stationery to ensure that your documents and Records are stored safely and securely.

Whether you need large or small cardboard archiving boxes or fire resistant steel archiving boxes and canisters we can assist you.

For more information click here: Archiving Stationery Solutions

 

File Tracking Software

Managing in-house Records is not an easy task. For SMEs looking to increase the effectiveness and efficiency of their filing systems Iron Mountain offers an innovative File Tracking Software Solution.

Some documents and Records are not suitable for offsite document storage, for these documents in-house filing is needed. Docu-Track helps SMEs and businesses of all sizes to manage and control filing smarter.

Docu-Track includes a wide range of features such as:

  • Docu-Track is flexible and modular and is adaptable to your organisations changing demands. The system is fully scalable with unlimited capacity.
  • Clients can make use of Docutrack to manage their physical files as well as to link scanned images to a specific file.
  • A complete site inspection ensures that the system is set up to meet the client’s specifications and internal procedures.
  • The client is able to administer all documentation.
  • The client has the option to use fixed or random locations.
  • All movement in the document’s life-cycle is audited. This includes capturing, storage, retrieval and destruction of records.

For more information and the full features list click here: Docu-Track File Tracking Solution

 

Data Storage & Hosting

Protect your business from IT disasters. Iron Mountain’s Data Storage & Hosting Solution mitigates the risks of our reliance on computers and digital data.

Digital data is subject to many risks including:

  • Power Surges and Load Shedding
  • Theft and Sabotage
  • Hard Drive Crashes
  • Data Corruption
  • Computer Viruses
  • Natural Disasters
  • Hacking
  • Human error

Our secure Data Storage & Hosting solutions will give you the protection and peace of mind to get on with running and growing your business. Our facilities are feature industry leading disaster prevention and recovery systems and offer high security and strict access control.

For more information click here: Data Storage & Hosting Solutions

 

Secure Document Shredding

Records and company documents need to be securely destroyed. Poorly disposed of Records and documents increase your risk of data breaches as well as legal action and loss of reputation.

Iron Mountain’s secure document shredding solutions keep you in compliance and help you dispose of Records and documents that are no longer needed in a safe and secure manner.

For more information click here: Secure Document Shredding

 

Read our next article: Records Management for SMEs – The Truth about Records Management

Read the previous article: Records Management for SMEs – The Benefits of Records Management

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