Refresh Your Information Governance Road Map
Spring is the perfect time to refresh your information governance road map. Goaded by the explosive growth of digital content, devices and cloud storage, smart organisations are morphing traditional records management towards a more holistic information governance road map, accounting for digital information security, compliance and information asset life cycles across their enterprises.
Now is the perfect time to refresh your information governance road map. Motivated by the explosive growth of digital content, devices and cloud storage, smart organisations are morphing traditional records management towards a more holistic information governance (IG) road map, accounting for digital information, security, compliance and information asset life cycles.
Executive backing helps IG stick
There has been continued movement of records reporting lines away from administration and facilities in most organisations. Instead, reporting lines are increasingly going toward executive offices. This is likely to be the office of a chief compliance officer, general counsel or chief risk officer. This best practice of backing IG with executive leadership signals to each individual in the organisation that leadership will hold them accountable for proper information treatment. For IG to work, everyone must take responsibility for protecting against cyber threats, privacy violations and eDiscovery risks.
Engage employees with IG in the world
Organisations who are struggling with their information governance road map, only engaged employees with IG through annual training. One way to increase the importance of IG is to share headline stories on the latest fines and reputation hits that enterprises have suffered due to data breaches might be a useful tool. It can help people see how important security is on their own laptop, for example, when they read that a stolen employee laptop with unencrypted health data resulted in a multi-million dollar fine.
Information governance is not only about managing risks like security, regulatory compliance and eDiscovery. Getting information organised by category and by retention and destruction rules allows you to see the butterflies hiding in your thicket of information. Employees and executives can find the information they need to make business decisions faster if dead information has been pruned and the remaining information is well organised. Many organisations require notice and approvals for destruction of even extraneous information. Inertia and “no response” often means that information doesn’t get destroyed