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Secure Document Storage Facilities

How safe are your documents really?

Have you ever asked yourself the question, “How safe are my company’s records?” or “What document safety and security measures does my records management company use?”

You would expect that all professional document management company would invest in state-of-the-art secure document storage facilities. After all keeping your documents safe is what their business is all about.

So what safety measures should you insist on when selecting a records management partner?

Fire Sprinkler Systems

At the very least secure document storage facilities should have a sprinkler system. Triggered by smoke detectors a warehouse’s sprinkler system should handle all but the most serious fires.

Very Early Smoke Detection Apparatus (VESDA)

Now it is one thing to have smoke detectors and a sprinkler system but a fire that is not detected early enough may still end up causing serious damage. This is where the VESDA system comes into play.

The very early smoke detection apparatus is thousands of time more sensitive than conventional smoke detection systems. The system continuously samples the air, filters out contaminates and dust that could cause a false alarm and then uses a high sensitivity laser to analyse it. With the ability to detect a fire earlier than other systems fire extinguishing measure can be brought to bear sooner.

Radio-frequency Identification (RFID)

Radio-frequency identification (RFID) asset tracking systems are used to tag, locate, and further enhance document security. RFID technology uses tags to receive and transmit radio signals to readers/interrogators that pick up the signal. The tags contain antennas that receive and respond to radio-frequency queries and an electrical transponder, which stores information that can be used to identify the item to which it is attached.

Video Alarm Monitoring (VAMSA)

When security matters, reactive security systems are simply not good enough. Enter the pro-active video alarm monitoring security system or VAMSA. This system includes:

  • Passive infrared and video motion detection
  • Video and audio recording and transmission
  • Remote monitoring software
  • Energy-efficient video storage
  • Flexible and scalable access control
  • Integrated security alarm management
  • Integrated command and control software

Iron Mountain Risk Management

When it comes to secure document storage facilities, no one takes the safety of your documents more seriously than Iron Mountain. In fact, Iron Mountain is the only records management company in Africa that uses VESDA, RFID and VAMSA risk management technologies.

Don’t compromise on security. Contact Iron Mountain today.


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