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Stop! Think before you print that document

How to reduce your company’s reliance on paper and do your bit for the environment.

The fact is, companies still rely on paper to carry out business and probably will continue to do so for many years to come. This does not mean that you cannot reduce the amount of paper your company uses.

Reducing your paper usage will not only reduce your company’s environmental impact but it will reduce your paper costs at the same time.


Quick Fact:

It takes 24 trees to produce just one ton of virgin fibre paper¹. Thus, using paper that is 100% recycled will save 24 trees.


How to reduce your paper usage:


  1. Create paper usage reminders and attach them to all the printers used by your business. You can say something as simple as, “Think before you print that document” or you can get creative.
  2. Start tracking how many pieces of paper each staff member uses each month. One simple way to do this is to have a clipboard next to each printer with a form that has place for the name of the staff member and the number of sheets they used.
  3. If you can successfully track your staff’s paper usage, you might like to create a game out of it by creating a competition. This can further reduce your paper usage.
  4. Hold paperless meetings. Send each participant the reference documents electronically and ask them to review the documents prior to the meeting.

You might also ask each person to bring their laptops or tablet PCs in order to refer to the documents and to take notes.

Most smartphones and tablet PCs today have note taking and memo apps built in, so why not encourage the participants to use these features.


Sources & Additional Reading:





Image Credit: Copyright: piep600 / 123RF Stock Photo


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