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The Worst Advice We’ve Heard About Document Storage

Three pieces of document storage advice you should shred straight away.


1. You do not really need to keep copies and backups of your records. Disasters are rare.

Disasters may be rare, but they do happen and they tend to happen to those who are least prepared for them. For many companies keeping backups and copies of records, whether paper or electronic may seem like a waste of time and money.

Imagine for a moment that you are one of these companies. Now imagine a freak storm comes out of nowhere, tears off the roof of your offices and dumps thousands of litres of water on your filing cabinets and computers. How would your company fare without backups of your records?


2. Forget about shredding your old records, throw it in the trash, no one will read it anyway.

Take this advice at your own peril. There are many people that might want to go through your trash including your competitors, journalists looking for a juicy story and even employees looking for leverage over you. Then there is the fact that the shredding of certain important documents is today a legal requirement and can land you and your company in hot water.


3. You can safely store your company records with a self-storage company.

Many companies take the above advice, especially smaller ones who feel it is more cost-effective. The problem is, if something goes wrong it is going to be costly and may cause you to close your business.

Self-storage is a long way from Secure Document Storage. Secure document storage facilities make use of everything from fire prevention and control to state-of-the-art video surveillance and security monitoring to access control and RFID tagging.


Iron Mountain has years of experience and expertise in the secure document storage field. Whether your’s is a large or small company, we can tailor a solution to suit your needs. Contact us today for more information.


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