What is File-Tracking Software?
An introduction to a key records management component.
In short, file-tracking software is a means of controlling and tracking documents and records within an organisation. Of course, there is so much more to this important software.
Companies produce, use and retain documents and records covering a wide range of activities on a daily basis. These documents vary in importance and depending on their importance; many have to adhere to legal requirements that govern the running of a business.
Effective records management processes are vital for expanding businesses. If you needed to locate important documents right away, would you be able to find them within minutes, would it take hours, days or even weeks?
If you cannot find all your important documents within minutes, then you are probably in the same boat as many other businesses who have not yet implemented a file tracking software.
File-tracking software features
A file-tracking software system should be flexible and scalable. This means the system should be able to cater to the needs of almost any type of business and be able to handle record volumes large and small and scale up to accommodate any increase in volume.
A good system should also allow the clients to administer all their own documentation. Further, your chosen system should be able to track all your documents from capture to storage to retrieval and then to final destruction. The ability to generate management reports is also valuable as it helps keep control of your records and creates accountability.
Iron Mountain’s File-tracking Software Solution
Docu-Track, Iron Mountain’s innovative file-tracking software is a perfect example of effective file tracking software. Docu-Track enables you to manage the full life cycle of your documents and records in-house and track all their movements.
To find out more about our file-tracking software can help you contact Iron Mountain today.